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Recruitment ROI calculator: what RecruitEasy would actually save you
Last reviewed
A conservative estimate, task by task. Every number is either one of your inputs or an assumption shown with its source, which you can change.
- A conservative and optimistic range, never a single number
- Employer or staffing firm mode
- Shareable link and summary
Your data
01Your context
Sets the currency and the country-dependent defaults: employer payroll costs, time to fill, agency fees.
Changes the subscription price. Your amounts stay as entered.
02Your team
People who would use the tool day to day.
Gross salary, before payroll costs. Employer contributions are added in the assumptions.
03Your volumes
All positions combined.
Used for the cost of a vacant position and agency fees.
In calendar days, from opening the position to offer accepted.Default (Canada (other provinces)): 30 days, Conservative RecruitEasy estimate, no reliable source for this region.
Enter 0% if you don't use agencies.
04Your candidates
Each analyzed application uses 1 AI credit.
All rounds, for one filled position.
Share of candidates who hear back, positive or not. An honest estimate is enough.
How the numbers add up
Each line expands to show its formula with your numbers.
| Item | Conservative | Optimistic |
|---|---|---|
| Recruiter time | $1,400 | $2,500 |
| ||
| Shorter vacancies | $0 | $5,900 |
| ||
| Agency fees avoided | $1,400 | $2,900 |
| ||
| RecruitEasy subscription | -$948 | -$948 |
| ||
| Net savings | $1,900 | $10,400 |
| ||
- Recruiter time28%
- Shorter vacancies42%
- Agency fees avoided30%
Candidates with no answer
With a 50% response rate, about 300 of 600 candidates never hear back each year.
- Answering everyone by hand
- 50 h per year
- With drafts reviewed and approved by the recruiter
- 13 to 25 h per year
Every candidate deserves an answer. RecruitEasy exists to make that answer quick to give, without ever sending it for you.
Calculation assumptionsView and edit the assumptions (14)
The numbers you don't enter live here. When no verifiable source exists, the value is labelled "RecruitEasy estimate": adjust it to your reality.
| Assumption | Value | Source |
|---|---|---|
| Employer payroll costsMandatory contributions paid on top of gross salary (public pension, employment insurance, health, vacation). Default depends on the region. | CRA, 2026 CPP and EI rates, plus 4% vacation pay (Ontario employment standards)accessed Sep 28, 2026 | |
| Hours worked per year (1 FTE)35 h x 52 weeks. Used for the hourly cost and the full-time equivalent. | RecruitEasy estimate | |
| Screening one resume by handRead, compare to the job, take notes. Per application. | RecruitEasy estimate | |
| Writing an answer to a candidateIndividual answer, per candidate. | RecruitEasy estimate | |
| Scheduling one interviewBack and forth to find a slot, invitation, reminder. | RecruitEasy estimate | |
| Sourcing and admin per positionWriting the posting, finding profiles, follow-up. Hours per hire or placement. | RecruitEasy estimate | |
| Screening time savedAI resume analysis with an explained score. The recruiter reviews and decides. | Conservative Optimistic | RecruitEasy estimate |
| Answer time savedPersonalized answer drafts, reviewed and approved by the recruiter before sending. | Conservative Optimistic | RecruitEasy estimate |
| Scheduling time savedShared calendar, invitations and reminders. Candidates don't self-book: a modest gain. | Conservative Optimistic | RecruitEasy estimate |
| Sourcing time savedRecommendations of candidates already in your talent pool, profile import. | Conservative Optimistic | RecruitEasy estimate |
| Shorter time to fillConservative at 0%: we don't yet have a measurement proving a shorter time to fill. | Conservative Optimistic | RecruitEasy estimate |
| Value of one vacant dayMultiple of the daily salary. 1 = we assume the position is worth at least what it costs. | RecruitEasy estimate | |
| Agency feesAs a % of first-year salary. Default depends on the region. | IQ PARTNERS, agency fees in Canada (2025)accessed Sep 28, 2026 | |
| Agency positions filled in-houseShare of the positions given to agencies that you could fill yourself. | Conservative Optimistic | RecruitEasy estimate |
How to calculate the cost and ROI of your recruiting
No hidden coefficient: here are the exact formulas. Values in parentheses are the default assumptions, editable in the calculator.
1. The cost of one recruiter hour
Annual salary x (1 + employer payroll costs) / hours worked per year (1,820, i.e. 35 h x 52 weeks). Default payroll costs by region: Québec 16.8% (Services Québec 2026), rest of Canada 12.2% (2026 CPP and EI plus 4% vacation pay, excluding workers' compensation and provincial health taxes), United States 7.65% (Social Security and Medicare, excluding unemployment taxes), other countries 0% to replace with your rate.
2. Time spent, task by task
Screening: applications x minutes per resume (4). Answers: applications x response rate x minutes per answer (5). Scheduling: positions x interviews x minutes per interview (20). Sourcing and admin: positions x hours per position (8).
3. Only automated tasks count
Each task has its own conservative and optimistic reduction: screening 40 to 65%, answers 50 to 75%, scheduling 10 to 25%, sourcing 5 to 15%. These are RecruitEasy estimates, not measurements: adjust them.
4. Employer mode: vacancies and agencies
Calendar days x 5/7 = working days. A vacant day is worth salary / 260 x a multiplier (1 by default). The saving comes only from a shorter time to fill: 0% conservative, 10% optimistic. Default time to fill: 45 days in the United States (SHRM 2025), 30 days elsewhere, for lack of a published average. Fees avoided: positions x share given to agencies x salary x fee (20% in North America, 15% elsewhere) x share filled in-house (10 to 20%).
5. Staffing firm mode: a separate upside
Not every freed hour becomes a placement. We reinvest 25 to 50% of them, divide by the hours a placement takes today according to your inputs, then multiply by your fee. This upside stays separate from net savings.
6. Net, payback and rounding
Net savings = gross savings - annual plan price. Payback = annual price / gross savings x 52 weeks. Amounts rounded to the nearest hundred, hours to the unit, percentages to whole numbers.
What the calculator doesn't count
The cost of a bad hire: the figure often attributed to the US Department of Labor (30% of first-year earnings) has no primary publication we could verify, and nothing yet shows that RecruitEasy reduces it. We removed it rather than show it without proof.
Verified sources
We only cite sources we have read. Accessed September 28, 2026.
16.822%
Employer payroll contributions in Québec for 2026
QPP 6.30%, EI 1.82%, QPIP 0.602%, HSF 2.50%, CNESST 1.60%, plus 4% vacation pay.
Open the source5.95% + 2.28%
Employer CPP and EI in Canada for 2026
CPP 5.95% up to the earnings ceiling. EI: 1.4 times the 1.63% employee rate. The calculator adds 4% vacation pay, the minimum under Ontario employment standards.
Open the source7.65%
Social Security and Medicare, employer share (United States)
6.2% for Social Security and 1.45% for Medicare.
Open the source15 to 30%
Agency fees in Canada
As a percentage of the placed candidate's first-year gross salary.
Open the source15 to 25%
Contingency recruiter fees in the United States
As a percentage of first-year salary. 25 to 33% for retained search.
Open the source≈ 1.5 months
Median time to fill (SHRM 2025)
From job requisition to offer acceptance, executive and nonexecutive roles.
Open the source28.5%
Vacancies open for 90 days or more in Canada
Fourth quarter of 2025, down from 32.6% a year earlier. A reference point, not a calculator value.
Open the source
Frequently asked questions
How are the savings calculated?
We estimate the time your recruiters spend on four tasks (resume screening, answers to candidates, interview scheduling, sourcing and admin) from your volumes. We then apply a reduction specific to each task, only where RecruitEasy actually automates the work, and value those hours at a recruiter's loaded cost. In employer mode, a shorter time to fill and agency fees avoided are added.
Why a range instead of one number?
Because the gain depends on how you work. The conservative scenario uses the low reductions and no gain on time to fill. The optimistic scenario uses the high reductions. The truth is usually in between.
Are these numbers guaranteed?
No. They are estimates based on your inputs and on assumptions that are shown. Assumptions without a verifiable source are labelled "RecruitEasy estimate": replace them with your own measurements if you have them.
How is the recommended plan chosen?
It is the smallest plan that covers both your number of recruiters and your monthly application analyses (1 AI credit per analyzed application; reading CVs is included, without credits). Beyond the Business plan, Enterprise is on quote and the calculation uses the Business price as a reference.
What if the tool doesn't pay for itself at my volume?
The calculator tells you. With few hires and few applications, the time saved can be worth less than the subscription. In that case, the reason to choose RecruitEasy would be something else, such as answering every candidate.
Is my data stored?
The calculation runs in your browser. We measure tool usage anonymously (mode chosen, volumes entered) to improve it, with no personal data. The shared link carries your inputs in its address: only share it with people you choose.
How do you calculate the cost of recruiting?
Add up the time your recruiters spend, valued at their loaded hourly cost (annual salary x (1 + employer payroll costs) / hours worked per year), and external costs such as agency fees. For an employer, an open position also has a cost, which the calculator estimates from the position's salary and the time to fill it. Every formula is detailed above on this page.
Does the calculator work outside Canada?
Yes. Pick your region: Québec, the rest of Canada, the United States or another country. The region sets the currency and the country-dependent defaults, such as employer payroll costs, time to fill and agency fees. Outside North America, replace the defaults with your country's values.
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